Posted here are the approved minutes of our monthly Council Meeting for September, 2017. The monthly minutes are our monthly newsletter so everyone is up to date on where we stand. Do notice we have some financial needs at this time. Use your scroll button on your mouse or on the screen to read the minutes. Use your back arrow or click on "The Council Minutes and Agendas" link in the left side navigation bar to return to the Council Agenda and Minutes Index page.
Ray Of Hope Church Of Our Lord Jesus Christ,
MEETING OF THE COUNCIL
September 1, 2017
380 W. First Street Elmira NY
All are welcome
OPENING AND QUORUM:
Council Members present were:
Rev. Shawn F. Benedict - Appointed Pastor
Veronica Floyd - Moderator(1/2019)
Lisa Frost- Corp.Treasurer (1/2018)
Council Members absent were:None
Ray of Hope Church Members and Friends present: Cheryl Allen, Steve Decker
Meeting called to order at 7:14 pm by Veronica Floyd
Opening Prayer offered by Lisa Frost
1. AGENDA REVIEW & APPROVAL Motion to approve: Br. Benedictsecond Lisa
Vote: 3 in
favor-0 against-0- abstain
2. REVIEW & APPROVE Minutes of July 28th, 2017 Council Meeting Motion to approve: Lisa Frost secondBr. Benedict
favor- 0 against0-abstain.
1. MODERATOR'S REPORT: (Veronica
Floyd)-Thanks to God for all his Grace
and Mercy.I ask that we all continue to
see guidance from the Holy Spirit on what and how we should be advancing the
ministry at Ray of Hope for the Glory of God.It takes all of us so please attend Council meetings so we can have an
open forum and discussion.
Committee Report:No one expressed
interest in being elected to the Council.Lisa Frost is up for re-election to the Council.We are currently out of compliance with our
Bylaws with Council members serving multiple terms of office.However we continue to be willing to serve to
help ensure that the work of the Lord is moving forward because no one else has
come forward and been willing to do so.Please consider serving on a committee of the Council to assist.We need your assistance!
The date of the semi annual meeting is Sunday September 24th
after worship at the Chapel.
2. VICE MODERATOR’S
REPORT: No Vice Moderator at this
REPORT: (Lisa Frost) —Credit
card account sold created situation with new due date that led to an overdraft
fee back in July. This has been resolved.
Please note :We are
not keeping pace with the Approved budget and the treasurer has had to dip into
reserves to pay current expenses.
YTD Income of $23798 through August, YTD
Expenses of $26,217 for a negative cash flow of $2757.
(Moderator comments – As members we are all responsible for
the financial sustainability of our church and keeping pace with the budget we
voted on and approved in January.We
provide a great service for the Glory of God here at Ray of Hope, let’s do all
we can to support it. )
Building Improvement Fund balance of $4300.04 is currently
due $400 which was transferred to pay the Pastor which is a weekly
priority.The treasurer will move money
between accounts when necessary to ensure that priority expenses are taken care
of.It is always reported and documented
in our quickbook registers as well as noted in the Council minutes.
Pending payments: The second installment of the garbage fees
is due on September 15th in the amount of $275.Also pending payment of liturgical supplies
for $135.10 to ME Burgess and the $59 Copyright license fee is coming due.
Syracuse loan balance is currently $20,358.44.Thanks goes to Frank Ward for making the
payment of $427.13 again this month.
4. CLERK'S REPORT: ( )
– We need an official clerk on the Council as currently multiple members are
sharing the reporting, recording, and all other duties of the clerk.
5. APPOINTED PASTOR
REPORT: (Rev. Benedict)—Participating
in World Communion service on October 1st at North Presbyterian
Church.Three sets of choir music
ordered.Have been attending Elmira
Clergy meetings and will be chairing the Inter religions all city Thanksgiving
service on November 19th.
Many hospital visits this month.
Thanks to Cheryl Allen for the banner donation which can be
seen in picture on home page of the church website. We also received donations
for 3 Scofield Bibles from Cheryl Allen, Lisa Frost and Veronica Floyd.
We are changing things up in the worship space thanks to
Charlotte Allen’s donation of furniture. ( 1 couch, 2 chairs, and a lift chair
donated)The chairs in the chapel have
been put away and we are trying a living room set up. Jane
Mc Dermott donated $21.00 for hardware used to repair some of the chapel
Servants of the Eucharist pins purchased and those
commissioned will be authorized to wear them with their stoles when in
Hospitals, etc.A donation of $25 is
being asked of each to cover the cost of the stoles and pins. Checks to be sent
to Lisa Frost.
The servants of the Eucharist will receive Pastoral
attention and instruction via a Skype meeting in the future at least twice a
year.A certificate of License will be
issued each year.
Reviewed options for purchasing choir robes which are very
much needed when we participate with other choirs at events.Due to financial situation, we need to
continue to review our options.
6. VOCATIONAL MINSTRY TRAINING PROGRAM-(Rev. Benedict)—No new applications at this time.
MOTION TO APPROVE OFFICER’S REPORT’S :Br. BenedictSecondLisa Frost
favor-0 against- 0 abstain
III. LOCATION UPDATES:
1. Ithaca Bible Study- Inactive status
2. Syracuse - No new updates
3.Southern Tier Extension –
As for the status
of the LGBT Social group – continuing to meet however original group leader has
decided to step back from the group at this time.We
thank Oshara for organizing the group and getting it off the ground.
IV. Committee Reports of Ray of Hope
1. St. Benedict
of Nursia Memorial Library Committee: Many thanks to Lisa
Frost for transferring VCR tapes from our church library onto DVDs. This
is a very important project for the future teaching ministry of Ray Of Hope
Church because we have recently discovered the VCR tapes are disintegrating and
in time will not be useable. Additionally, much of the materials we are
transferring are no longer available in any format for repurchasing. This
project will likely be around 200 VCR tapes and will take many months to
complete. Donations to the Library fund welcome from anyone to help
with the purchase the blank DVDs and hard plastic cases. Remember, all
donations are tax deductible.
2. Pride Month
Committee (June 2018) – No new updates
3. Building Reports:
Elmira Building: Door project on hold.Need to complete historical commission
application.Received one quote for the
repair from Rev. Arthur Reed.
5.. Westcott Street Fair: September
2017 – Rob Bacon coordinating a yard sale in the Wescott area. Deadline for
items to be sent to Robb Bacon is September 9th for September 15th
&16th garage sale.
7. Technology Report:No new updates
8. Pastoral Search
Committee: No new updates
Motion to approve the
committee reports:Veronica FloydSecondBr. Benedict
Vote: 3in favor, 0 – against, 0 - abstain
Motions 6,8 were
tabled at 4/26/2013 meeting due to time constraints.
MOTION # 6 -
MOTION: I, Michael Quinnell, move that a new outdoor faucet be
installed on the east side of the building at 380 W 1st Street,
RATIONALE: Currently the exterior faucet is located on the west
(Davis Street) side of the building. Placing a faucet on the opposite side of
the building would decrease the possibility of vandalism (water being turned
on) and would facilitate outdoor activities by being located closer to where
the activities would be occurring (i.e. watering gardens).
ADDITIONAL INFORMATION: I spoke with John McGee who, as I
understood him to say, was not necessarily interested in bidding on this
project but felt that it would be easier and less expensive for us to install a
new faucet and disable the old one (remove faucet knob, shut off that pipe’s
MOTION: I, Michael Quinnell, move that carpet be removed and the
flooring repaired in the Frasier Fellowship Room in the building on the 380 W 1st
RATIONALE: The carpet, in its current condition, is unsafe. It has
bare spots, in which some of the nails underneath stick upward; and it
frequently unravels, creating a tripping hazard.
ADDITIONAL INFORMATION: none at this time
Respectfully submitted, Michael Quinnell
VI: NEW BUSINESS:
Motion 1.The Council moves
to accept the nomination slate of Lisa Frost to be presented to the
Congregation for re-election at the semi annual meeting per the recommendation
of the nominating committee.
favor- against- abstain
VII. Comments/Remarks from those in attendance:
VIII. Prayer- offered by Veronica Floyd
IX. Meeting adjourned - 9:53 pm
Respectfully submitted to Historical Record.Veronica Floyd, Moderator September 2017